All work related accidents, diseases and dangerous occurrences must be reported to the Forest of Dean District Council if the business is within the district and comes under the responsibility of a local authority for enforcement. This is a legal requirement for anyone who is an employer, self-employed or in control of work premises under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. (RIDDOR 95).
The easiest way to make a report is to contact the centralised Incident Contact Centre (ICC) who will then send your report to the correct enforcing authority for you. This means your statutory obligations are met with the minimum fuss and the maximum efficiency. You can report incidents in a variety of ways but telephoning is the quickest and most straightforward, with no need to fill in a report form. You will be sent a copy of the final report for your own records to meet your statutory obligation to keep records of all reportable incidents for inspection and also allows you to correct any errors or omissions.
The ICC can be contacted by telephone on 0845 300 9923. Alternatively you can also make a report by completing an interactive form on the RIDDOR website . Reports are also accepted via email (as an attachment), by fax or through the post. The following list details what needs to be reported:
- A death or major injury to an employee or any instance where a member of the public is killed or taken to hospital. This must be notified to the council without delay - by telephone for example. You will be asked to provide brief details and an officer will provide you with immediate advice and a follow up visit. Within 10 days you must follow this up with a completed accident report (F2508). This can be done by contacting the ICC on 0845 300 9923 or by completing an interactive form on the RIDDOR website: www.riddor.gov.uk.
- An accident that results in an injury that is not major but causes the injured person to be away from work or unable to do their normal work for more than three days. You must report the accident to the ICC within 10 days. This can be done by contacting the ICC on 0845 300 9923 or by completing an interactive form on the RIDDOR website: www.riddor.gov.uk.
- A specified dangerous occurrence that does not result in a reportable injury but clearly could have done. This must be reported immediately by telephone and followed up with a report form (F2508). This can be done by contacting the ICC on 0845 300 9923 or by completing an interactive form on the RIDDOR website: www.riddor.gov.uk.
- A reportable work related disease. For a list of reportable work related disease visit: www.riddor.gov.uk.
You have a legal duty to report any of the above incidents, but it is also important you report them so that officers can identify how and why the risks occurred and investigate serious accidents. This enables them to help and advise on preventative action to avoid a repeat incident. In addition you must keep a record of any reportable injury, disease or dangerous occurrence. This must include the date and method of reporting, the date, time and place of the event, personal details of those involved and a brief description of what happened. For more detailed information on the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations visit the HSE website.
When you report an accident, whether by telephone, the website, or any other means, it is of the utmost importance that you ensure that it is factual and contains as much information and detail as possible. The injured persons name, address, date of birth and contact details are very important and allow the Food and Safety Team or the HSE to investigate further.
It is also very important to ensure that where you describe the circumstances of the accident or incident, you provide as much detail as possible. Examples of things you may wish to include are: where the accident happened, any pieces of equipment that were involved, which room the incident occurred in, any witnesses to the incident, who the duty manager or supervisor was, any actions taken after the incident.